CHECK LIST FOR OFFICERS OF THE DAY & RESCUE

In advance:

1.                     It is your responsibility to contact your AOD and rescue officers and to ensure they attend or have arranged a suitable replacement. Check DutyMan for any recent amendments. Advise the galley supervisor to purchase food according to advice on the web site. It is also your responsibility to obtain a rescue container key and a clubhouse key. A rescue container key is held in the galley but this may not be open at the time you need the key. In case of difficulty with these contact your fleet captain.

On arrival:

2.                You should arrive at least one hour prior to the scheduled starting time to ensure a prompt start.
3.                Be ready to open up the Clubhouse, switch on electricity.
4.                Open up fuel store and rescue boat containers.
5.                Open up OOD’s Box and hoist the Club Burgee.
6.                Display the ‘Crews wanted/available’ blackboard.
7.                Read instructions for OOD: Automatic Starting Equipment, Use of Radios, Scoring and score sheets.
Set up automatic starting equipment (OD box and club Sign-On touch-screen) and check operation.
Prepare radios for contact with Rescue facilities. (all radios on channelM2)
Check score sheets (in folder behind door).
Prepare signing-in sheets on clipboards.
8.                Check procedures for individual and general recalls, and shorten courses.

Preparing Courses:

9.                Check the wind direction on the water and determine your start line and initial windward leg, which should be as unbiased as possible (ie at 90 degrees to the wind)

Start Line - Two start line transits are available from the OOD’s box; from the line on the window, through the white pole, towards and across A-H, or B-C. A boat start is recommended if these are both unsatisfactory. If necessary position a temporary buoy as windward mark. It is very important to get the course right. It spoils racing if there is no beat or a very one sided one. If in doubt seek advice from a Racing Committee member or a principal helmsman.

NB the line is not A-H or B-C; these are inner and outer markers only. The line is as described above. For a boat start or finish, the line is from the mast on the boat to the outer marker. Sailors should remember that the wind direction will affect the inner and outer markers in front or behind the actual line. An alternative start or finish (eg Shore-A. or H-Shore) will be a line from the ODs box through the named buoy.

Finishing Line - Ensure that the finish is roughly square to the line from the last turning mark of the course. Name that mark on the course board if it is not clear, e.g. “A-H after I”. Avoid a ‘hook’ finish. A B-C finish should be after G, X or H, not after B or C, and an A-H finish should be after I, or any mark other than A or H, preferably D, E or F.

10.                  Set a course with a lap time of around 15 minutes for the leading boats. Set a number of laps to ensure a race no shorter than 30 minutes for the leading boats in the senior fleets. Note that it is usual to give the Fireballs one extra lap and the Juniors a single lap. Shorter laps and races may be appropriate on Wednesday nights.

11.                  Timing check list for Sunday Racing.

Please ensure that you keep the galley informed of the timing of the end of races. In this way the galley is ready to serve refreshments, and prevents delays occurring in the racing.

Starting Sequence:

12.                  To avoid confusion, use the starting sequence in the Sailing Instructions unless exceptional circumstances apply, leaving a start in the sequence even if no starters. With very low turnouts at the ends of the year you may omit empty starts and/or combine starts to save time, indicating this on the course board.
Where classes share a start, the line should be split and each class designated their own portion of the line, bound by markers.
13.                  Display course board and ensure the club “touch-screen” is open for signing on (triggered from the OD box system) or put out signing-in sheets, as appropriate. Also display the course using the letter boards in the window of the OOD’s box. The definitive course is the one written on the course board

Starting and During the Race:

14.                  Check that the lights are pointing at the correct starting line and re-check the starting equipment about 10 minutes before the scheduled starting time.
15.                  Monitor operation of lights and watch starts.
16.                  Unless an Official Scorer is present, check the Scoring system “Results” page (or signing-in sheets, as appropriate) and mark any non-starters as DNS
17.                  Keep a check on the progress of each race. It is helpful to record lap-times on the Results screen as the race progresses, as this can be used to sort entries into the likely finish order. If the race time for the tail enders may be excessive, plan to shorten the course either at the end of a lap or at an intermediate mark as appropriate. The shorten course signal should be given clearly as the leading boat rounds the last mark before the finish. If shortening course for one flight only, the class light will also be displayed.
18.                  Record finishing positions using the Results screen. The positions and times will be captured and the correct sound signals given automatically (klaxon for first in a flight, otherwise bell).

Protest:

19.                  If a protest is lodged, arrange for three experienced members of fleets not involved in the protest to form a protest committee. Do not erase the Course Board as this may be required as evidence.. If this is not possible, the hearing will have to be postponed and the Racing Secretary informed. In this case, make a copy of the course, and all details exactly as written on the course board.

After the Race:

20.                  Close the Results screen by clicking the “Finished” button. Take advice from racing committee members or leading helmsmen regarding improvements to the course.
At the end of racing:
21.                  After the last race is over, shutdown the automatic Race Control & Scoring system. Switch off the power for the OD pc.

22.  Check boats are ashore check that all rescue equipment, flags and starting equipment is properly stowed away and locked up.

22a. Check that the ignition on all rescue boats is properly switched OFF - else flat battery next time!

Score sheets

23.     (Only if using printed sheets)  Ensure that all scoring sheets are placed in the results folder. Please ensure that a Nil return is also placed in the folder where there is no turnout for a fleet.

Reports:

23.                  Ensure that any engine faults, etc. are reported to the appropriate committee member. Report non-attendance of Members on Duty Rota to the Racing Secretary by email, and record any other problems, in the log book provided in the OOD’s box.

Final Checks:

24.                  Make sure that used bin bags and rubbish from the bins at the door to the Clubhouse are placed in the skip, making sure that the skip lid is secure afterwards.
25.                  When Members are still present in the bar, please inform the Bar steward that all checks have been done. Otherwise, when everybody is off the premises, shut down the touch-screen and turn off the electricity. Close all windows and lock all doors.
26.                  Finally, check from the outside the security of all buildings and close the gate on leaving.
27.                  Return borrowed keys to their source as soon as possible.

Emergencies

28.                  In the event of an incident which presents potential hazard to life or significant damage to property, the OD is responsible for ensuring procedures are followed according to the Emergency Instructions, held in the OOD’s box, and that an incident report is completed and given to the Commodore as soon as possible after the event.

This entry was written on Sunday, April 18th, 2010 at 9:26 pm and is filed under Racing Rules & Checklists, Club Duties.
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